FEES AND PAYMENTS

School Fees Management Without the Spreadsheets

Know exactly who owes what, this term and from previous terms. Invoice every student, remind parents automatically on WhatsApp, and record every payment against the right account.

Fee structures that match how your school charges

Set fees per level, per class, and per term - tuition, levies, and any custom charges your school uses. When a new term opens, every student gets the right charges automatically, and each student's account keeps current-term fees and carried-over arrears clearly separated.

  • Tuition, levies, and custom charge items per level and term
  • Per-student fee accounts for every term
  • Arrears carried forward and tracked separately from current fees
  • Sibling and per-student adjustments where you need them

Parents always know their balance

Invoices and statements are delivered straight to guardians on WhatsApp. Automated reminders chase outstanding balances so your bursar does not spend the term making phone calls - and parents can check their balance themselves any time by messaging the school's Rongeka number.

  • Invoices and fee statements on WhatsApp and email
  • Automated payment reminders on a schedule you control
  • Self-service balance checks for parents on WhatsApp
  • Online payment with EcoCash - see how EcoCash payments work

Every payment recorded, every report ready

Record cash, bank, mobile money, and online payments against the student's account with a receipt generated on the spot. Collection reports, arrears lists, and class-by-class summaries are one click away - and if you use the accounting add-on, fee income posts into your books automatically, with no double capture.

  • Receipts issued automatically for every payment
  • Arrears and collection reports by class, level, or term
  • Fee income posts directly into the accounting module
  • Full audit trail of who recorded what, and when

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